Guides

Get everyday paperwork done

Plain, step-by-step guides for QR codes, invoices, PDF files and credit reports. Each one explains the task, then shows you how to finish it with a free tool.

Invoices

Invoice Generator

How to write an invoice

What belongs on an invoice, how to number them, and how to follow up if one goes unpaid.

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Invoice Generator

Invoice payment terms explained

What Net 30, EOM and early payment discounts mean, and how to choose your own terms.

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Invoice Generator

Invoice vs receipt: what is the difference

What separates the two documents, when you need each one, and how a paid invoice becomes your receipt.

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Invoice Generator

How to number your invoices

Sequential, date-based and client-based invoice number formats, and how to handle gaps.

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Invoice Generator

What to do when a client is not paying your invoice

A reminder schedule with sample wording, when to call, late fees, pausing work and small claims court as a last resort.

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Invoice Generator

Estimate vs quote vs invoice: what is the difference

How an estimate, a quote and an invoice differ, and how to move from one to the next on a job.

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Invoice Generator

How to invoice for hourly work

Showing hours, rounding time consistently, and turning tracked time into invoice lines.

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Invoice Generator

How to send an invoice to a client

How to send your invoice link or PDF by email, with a sample subject line and wording.

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Invoice Generator

How to ask for a deposit

Typical deposit percentages, wording to use, and how to show a paid deposit on the final invoice.

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Invoice Generator

How to show sales tax on an invoice

How tax appears on an invoice as a separate line, and why the rate and rules depend on your location.

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See invoice templates by trade

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