Video production invoices work best when filming, add-ons and editing are billed as separate lines, since each has its own pricing logic: filming is usually a flat day rate, add-ons are fixed extras, and editing is often billed by the hour.
Video production invoice example
Here is a filled-in example for a real estate promo video. Adjust the filming rate, add-ons and editing hours to match your own project.
crew@example.com
Tampa, FL
Attn: Will Novak
2200 Bayshore Blvd
Tampa, FL 33606
Terms30% deposit, balance due on delivery
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Filming, half-day (up to 4 hours) | 1 | $900.00 | $900.00 |
| Drone aerial footage add-on | 1 | $300.00 | $300.00 |
| Editing and color grading (hours) | 6 | $85.00 | $510.00 |
What to include on a video production invoice
- Your business details. Your name or production company name, email address and location.
- The client's details. Company name, contact person and billing address.
- A unique invoice number. Keeps projects easy to track once you have several running.
- The project name and location. Especially useful for producers who shoot at different sites each week.
- Filming, add-ons and editing as separate lines. Each has a different pricing basis, so keep them apart.
- Revision rounds included in the edit, stated in the notes so both sides know what is covered.
How to word your line items
Naming the shoot length and the specific add-on, rather than a single "video production" line, is what makes the invoice match the quote the client already approved.
- Filming: "Filming, half-day (up to 4 hours)" states the scope directly in the line.
- Add-ons: drone footage, an extra location or additional crew each get their own line at a fixed price.
- Editing: billed by the hour with the rate shown, such as "Editing and color grading (hours), 6 at $85.00". The hourly invoice template shows more on this layout.
Payment terms for video production
- A deposit of 20 to 30 percent to hold the shoot date, since crew and equipment are booked ahead of time.
- Balance due on delivery of the final edited video, once the client has approved it.
- Milestone billing for larger productions, such as one payment after filming and one after final delivery.
Invoice payment terms explained covers deposits and due dates for project-based work.
Making the invoice with the Invoice Generator
- Open the Invoice Generator and start the invoice with the project name and shoot date.
- Add filming, add-ons and editing hours as separate lines so the total is easy to verify.
- Create a free account to save it. Your work is kept while you sign up, and your logo appears on the invoice.
- Share the invoice link or download the PDF. You can see when the client views it, and add a Stripe payment link so they can pay online.
If you log editing hours as you work, unbilled time converts into invoice lines in one step instead of you re-entering them by hand.
