Landscaping invoices cover a wide range of work, from a one-time mowing visit to a full backyard renovation with sod, a retaining wall and an irrigation system. Pricing materials by the unit and giving each major piece of the project its own line keeps a larger invoice easy to follow.
Landscaping invoice example
Here is a filled-in example for a backyard renovation project. Adjust the scope and unit prices to match your own job.
office@example.com
Phoenix, AZ
908 Desert Willow Dr
Phoenix, AZ 85018
TermsDeposit paid, balance due on completion
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Sod installation, materials and labor (sq ft) | 800 | $1.75 | $1,400.00 |
| Retaining wall, materials and labor | 1 | $1,850.00 | $1,850.00 |
| Irrigation system installation | 1 | $650.00 | $650.00 |
What to include on a landscaping invoice
- Your business name and contact details. Include your license number if your state requires one for the work performed.
- The client's name and property address.
- A unique invoice number. Useful for tracking multi-visit projects and warranty questions on plants or systems.
- Each major component as its own line, such as sod, a retaining wall or an irrigation system, with materials and labor noted.
- Unit pricing for materials, such as per square foot or per cubic yard, with the quantity shown.
- Deposits already paid, subtracted so the balance due is accurate.
How to word your line items
A single line reading "Backyard project, $3,900" gives a client nothing to check it against. Pricing by the unit, and separating the major components, shows exactly how the total was built.
- Materials by unit: "Sod installation, materials and labor (sq ft)" with the square footage and per-foot rate shown.
- Major components: a retaining wall or irrigation system priced as its own line, since each has distinct materials and labor.
- Recurring maintenance: routine mowing or upkeep billed per visit works better as its own simple invoice, similar to the cleaning services invoice template.
Payment terms for landscaping projects
- A deposit of 30 to 50 percent before ordering bulk materials like sod, pavers or plants.
- Balance due on completion, once the client has walked the finished project.
- Per-visit or monthly billing for ongoing lawn maintenance, separate from one-time install projects.
How to ask for a deposit covers how to word the request for a materials-heavy job.
Making the invoice with the Invoice Generator
- Open the Invoice Generator and enter the property address and project scope.
- Add each major component as its own line, with unit pricing for materials.
- Create a free account to save it. Your work is kept while you sign up, and your logo appears on every invoice.
- Share the invoice link or download the PDF for the client's records once the project wraps up.
For a project you have not started yet, send an estimate the client can review and sign in the browser before you order materials.
